AI agents for transport companies
The complete trip file on the day of unloading.
Payment terms usually start when the client has the complete trip file. A fully guarded and controlled AI agent gathers the consignment note (CMR), the proof of delivery (POD) and the other documents from WhatsApp and email, checks the file and drafts the invoice. The dispatcher and the accounts team approve what goes to the client.
Citește în română →The routine work that moves to the AI agent.
Everything in one file
Finds the CMR, the POD and the driver’s photos, renames them and files them under the trip.
What is missing, before the client notices
Compares the file with each client’s list of required documents and flags missing stamps or signatures.
A draft, from the transport order
Drafts the invoice from the order and the trip documents, in the invoicing software you already use.
Open trips in one place
Every morning: which document is missing, from whom, and for how many days.
What it looks like in practice
The truck unloads on Tuesday at noon. Without an assistant, the CMR photo sits in WhatsApp, the POD arrives by email on Thursday and the invoice goes out at the end of the week. With an AI agent, the file is checked on Tuesday afternoon, the invoice is drafted, and the accountant approves and sends it the same day.
Step by step
| Step | Who does it today | What the AI agent takes over | What stays with people |
|---|---|---|---|
| Gathering documents | The office, from WhatsApp and email | Finds the trip documents and files them | — |
| Checking the file | Someone, at month-end | Flags what is missing against the client’s list | Deciding whether a document is acceptable |
| The invoice | The accounts team | Drafts it from the order | Approving the invoice |
| Chasing missing documents | The dispatcher, when there is time | The morning list | The call to the driver or the client |
Detailed guide
How to get paid sooner in road transport: send the complete trip file on the day of unloading →
Frequently asked questions
Does it work with e-CMR?
Yes. If the CMR is electronic, the agent picks it up from the platform or from email, like a PDF.
Does it apply to freight forwarders?
Yes. The file then also includes the subcontracted carrier’s documents.
What does “fully guarded and controlled AI agent” mean?
The agent works only in the accounts and programs you give it access to, and only on the tasks agreed together. Every action is visible, and anything that leaves the company is approved by a person first.
How do we start?
We pick one workflow together, set it up in about a month and measure before and after, on your company’s own data. The first 30-minute call is free.
Solutions for other industries.
How many days pass between unloading and a complete file?
KYA Audit sets up fully guarded and controlled AI agents in the programs your company already uses. People keep every decision and every approval.
